• Send payment by check to Student Life, 1 Lifeway Plaza, Nashville, TN 37234.
• Pay by credit card (Visa, AmericanExpress, Discover and MasterCard) via the personalized payment link on your statement.

JANUARY 31 March 15

• Deadline for $60-per-person deposit required to secure your space at camp.
• Deposits made after March 15 will confirm reservations for your students at $10 per person more than the standard price.
• Groups canceling after this date will NOT be refunded their deposit.
• You can still register for camp after March 15. Deposits made after this date will confirm reservations for your students at $10 per person more than the published price.

April 1

• • If numbers are lowered before this date, the deposit can be transferred to your church’s camp balance but will not be refunded.
  • If numbers are lowered after this date, all deposits are non-refundable and non-transferable to your camp balance.

15 DAYS BEFORE CAMP (35 DAYS BEFORE BEACH/FLEX)

• Final balance, Rooming List, Group Leader Agreement and Statement of Compliance are due.
• Your final balance and number of males and females are due in the Student Life office no later than 15 days before Student Life Rec/Mission Camp begins (35 days before Beach/Flex).
• Scanned waivers are due. You will receive a link to a folder via email where you will deposit your forms.
• Groups with balances that are 60 days or more past due may be subject to a late fee. The late fee will be 0.83% per month (10%) annually. The minimum late fee will be $10.

SECURING SPACE FOR YOUR GROUP

• Securing reservations is as simple as filling out the online Registration Form or calling our office at 800.718.2267.
• After you have registered, we will send you a confirmation letter and promotional packet that will help get your students excited about camp.
• Deposits are not required to secure space for your group until January 31 March 15.
• Student Life makes and fulfills commitments to locations and vendors based on your committed number. Please inform us as soon as possible if your plans change.

DEPOSITS

• Deposits of $60 per person are due January 31 March 15. Deposits made by March 15 will secure space at the published price for the week of camp you choose to attend.
• Deposits made after March 15 will confirm reservations for your students at $10 per person more than the published price.
• Housing priority is determined by the date your deposit is received.
• Reservations will still be held without a deposit after March 15. However, priority will be given to groups with paid deposits.

CANCELLATIONS AND DECREASING YOUR NUMBERS

• Deposits are non-refundable for cancellations after January 31 March 15, but can be transferred to your final balance until April 1.
• Deposits are non-transferable to your final balance if you decrease your number after April 1.
• An official registration number will be established for your group 15 days before Student Life Camp begins (35 days for Beach/FLEX). We will use your official registration number to calculate your final balance because of our commitments to camp locations.
• If you decrease your number or cancel inside 15 days before your event begins (35 days for Beach/FLEX), you will be responsible for the full balance. All FINAL BALANCE money is non-refundable and non-transferable inside 15 days of the event (35 days for Beach/FLEX). We regret that we cannot refund or transfer your payment after this time.

FINAL PAYMENT

• Your Final Balance is due in the Student Life office no later than 15 days before your camp begins (35 days for Beach/FLEX).
• An official registration number will be established for your group 15 days before your camp begins (35 days for Beach/FLEX). We will use your official registration number to make commitments to the camp locations and to calculate your final balance.
• Groups with balances that are 60 days or more past due may be subject to a late fee. The late fee will be 0.83% per month (10%) annually. The minimum late fee will be $10. We will send communications prior to your event that will clearly indicate the specific date your information is due.
• All FINAL BALANCE money is non-refundable and non-transferable after 15 days before camp (35 days for Beach/FLEX). We regret that we cannot refund or transfer your payment after this time.

REFUND CANCELLATION POLICY
We are committed to follow through with hosting planned events. However, circumstances beyond our control, including dangerous weather conditions or government restrictions, could render us unable to responsibly host a planned event. If such a situation occurs, we will refund your paid deposits and final balance.  If you have paid your final balance and an individual camper does not pass the health screening prior to camp because of a positive COVID test or exposure, all monies for that camper will be refunded. For those churches that have credits applied to their camp accounts, those funds will expire August 15, 2021.

Sales Tax
Lifeway is required to collect sales tax for events held in Colorado and Virginia. The sales tax charge will be added to the final balance on your camp confirmation statement. For churches traveling from out of state, you must send Lifeway a sales tax exemption for the state in which the event is held to have these taxes removed. Churches may obtain the proper documentation from the state’s Department of Taxation or Department of Revenue. State tax exemption forms are to be scanned and emailed to taxexemption@Lifeway.com.