• Send payment by check to Student Life, 1 LifeWay Plaza, Nashville, TN 37234.
• Pay by credit card (Visa, AmericanExpress, Discover and MasterCard) via the personalized payment link on your statement.

JANUARY 31

• Deadline for $60-per-person deposit required to secure your space at camp.
• Deposits made after January 31 will confirm reservations for your students at $10 per person more than the standard price.
• Groups canceling after this date will NOT be refunded their deposit.
• You can still register for camp after January 31. Deposits made after this date will confirm reservations for your students at $10 per person more than the published price.

May 1

• If numbers are lowered before this date, the deposit can be transferred to your church’s camp balance but will not be refunded.
• If numbers are lowered after this date, all deposits are non-refundable and non-transferable to your camp balance.

15 DAYS BEFORE CAMP (35 DAYS BEFORE BEACH/SMOKY MOUNTAINS)

• Final balance, Rooming List, Group Leader Agreement and Statement of Compliance are due.
• Your final balance and number of males and females are due in the Student Life office no later than 15 days before Student Life Rec Camp begins.
• Scanned waivers are due. You will receive a link to a folder via email where you will deposit your forms.
• Groups with balances that are 60 days or more past due may be subject to a late fee. The late fee will be 0.83% per month (10%) annually. The minimum late fee will be $10.

SECURING SPACE FOR YOUR GROUP

• Securing reservations is as simple as filling out the online Registration Form or calling our office at 800.718.2267.
• After you have registered, we will send you a confirmation letter and promotional packet that will help get your students excited about camp.
• Deposits are not required to secure space for your group until January 31.
• Student Life makes and fulfills commitments to locations and vendors based on your committed number. Please inform us as soon as possible if your plans change.

DEPOSITS

• Deposits of $60 per person are due January 31. Deposits made by January 31 will secure space at the published price for the week of camp you choose to attend.
• Deposits made after January 31 will confirm reservations for your students at $10 per person more than the published price.
• Housing priority is determined by the date your deposit is received.
• Reservations will still be held without a deposit after January 31. However, priority will be given to groups with paid deposits.

CANCELLATIONS AND DECREASING YOUR NUMBERS

• Deposits are non-refundable for cancellations after January 31, but can be transferred to your final balance until May 1.
• Deposits are non-transferable to your final balance if you decrease your number after May 1.
• An official registration number will be established for your group 15 days before Student Life Camp begins (35 days for Beach/Smoky Mountains). We will use your official registration number to calculate your final balance because of our commitments to camp locations.
• If you decrease your number or cancel inside 15 days before your event begins (35 days for Beach/Smoky Mountains), you will be responsible for the full balance. All FINAL BALANCE money is non-refundable and non-transferable inside 15 days of the event (35 days for Beach/Smoky Mountains). We regret that we cannot refund or transfer your payment after this time.

FINAL PAYMENT

• Your Final Balance is due in the Student Life office no later than 15 days before your camp begins (35 days for Beach/Smoky Mountain).
• An official registration number will be established for your group 15 days before your camp begins (35 days for Beach/Smoky Mountains). We will use your official registration number to make commitments to the camp locations and to calculate your final balance.
• Groups with balances that are 60 days or more past due may be subject to a late fee. The late fee will be 0.83% per month (10%) annually. The minimum late fee will be $10. We will send communications prior to your event that will clearly indicate the specific date your information is due.
• All FINAL BALANCE money is non-refundable and non-transferable after 15 days before camp (35 days for Beach/Smoky Mountains). We regret that we cannot refund or transfer your payment after this time.

NATIONAL DISASTER CANCELLATION POLICY

Since Student Life began, we have always followed through with hosting planned events. We are committed to continue to do so. However, in these uncertain times post-9/11, a national disaster or act of terror could render us both unable to host a planned event and unable to return your deposits. We hire staff, purchase equipment, and rent non-refundable facilities based on your reservations. Please be advised that if a Student Life event is cancelled due to such extraordinary circumstances, we cannot refund your deposits regardless of other published cancellation dates and deadlines.

WEATHER CANCELLATION POLICY

Student Life has your group’s safety in mind as we host events. If an event is hosted as scheduled and your group cancels or reduces numbers due to weather conditions, all payments are non-refundable. If we are unable to host an event due to weather conditions, deposits cannot be refunded. Refunds of final balance payments will be made only if properties or locations refund Student Life for these costs.